Greetings, fellow Toastmasters!
Four weeks from tomorrow, Saturday, October 29th, is our District 68 Fall Conference at the DoubleTree by Hilton Hotel in Kenner! I hope that you all have saved that date and are planning to join us. You’ll be receiving additional information about registration shortly.
At 2:45 PM on the day of the conference, we will hold our fall business meeting of the district council. (Note: You do not have to be registered for the conference to attend only the business meeting.) Bryan Jolley, PDG, will serve as the Parliamentarian at the meeting. The draft agenda has been provided below with links to documents for review. Please review these items prior to the meeting.
1) Review of District Mission
2) Presentation of Credentials Report
3) Presentation of Audit Committee Report
4) Adoption of Budget (please review the budget using these links – PDF File / Excel File)
5) Presentation of Financial Report (P&L Statement)
6) Confirmation of DEC appointments
7) Approval of District Procedures (to be forwarded separately for review)
8) District Success Plan update (this is a living document and can be updated by the DEC as needed, but we are presenting this copy for the council’s information – PDF File)
At the district council business meeting, each club president and vice president education in attendance is entitled to one vote. However, if either or both officers cannot attend, they may designate, in writing, any other active member of their club to act as a proxy or proxies for their club by using the District Council Meeting Proxy Form. (Please email completed proxies to Tina Guillot, firstname.lastname@example.org, or have your proxy holder provide the form to the Credentials Chair, Rebecca Arnett, IPDD, prior to the meeting.) No other proxies are valid at this meeting, per District Administrative Bylaws Article X: Council Meetings, Quorum, Proxies, and Voting, Sections (d) Proxies and (e) Voting:
“In the event one of those officers is not in attendance at the meeting and has not designated, in writing, an active individual member of the club to act as his or her proxy at such meeting, the officer or proxy holder in attendance shall be deemed to hold the proxy of the other and may therefore cast two votes at such meeting.
“Each member of the district council in attendance at a council meeting, or his or her proxy as authorized by subparagraph (d) hereof, is entitled to one vote. Any active individual member who carries the proxies of both the club president and vice president education from a member club is entitled to two votes; and any such individual member who is also entitled to a vote as a member of the district executive committee is entitled to three votes. All other members of the district council shall be limited to a maximum of two votes.“
If you have any questions at all, please don’t hesitate to reach out to me. I’m always happy to help.
Tina Guillot, DTM
District 68 Director