District Committees

As a member of one of the District 68 committees you will use your talents to help to ensure the strength and success of our district while at the same time further developing your skills in a chosen area.

Our goal is that every Toastmaster in District 68 is an active participant on at list one committee.

Please complete the District 68 Committee Sign-Up form to let us know which committee you would like to serve on for this year.

Expand each of the committees below to read a full description of each committee, including time commitment.

District Director Committees:

NOMINATING COMMITTEE

Description:  The Nominating Committee is formed for the purpose of selecting one candidate for each of the 7 top District roles (Trio and Division Directors).  The committee will accept nominations from all members of the district, interview potential candidates, and select the best person for each role, presenting a slate of officers to the current District Director no later than April 30th each Toastmasters year.

Chair/Members:  Typically chaired by the Immediate Past District Director, although the current District Director could appoint a different chair (preferably a PDG/PDD) as needed.  Should also include no less than 4 members who have been successful leaders in the District (Division Director or Higher)

Time Commitment:  Estimated 2 to 4 hours per week during the months of March and April.

Benefits to Serving:  Committee members will have the opportunity to provide input on the nominations of the top seven positions in the District, thereby playing a major role in paving the future of the District.  This is a great leadership opportunity and a good way to learn about the nominations process.

PAST DISTRICT GOVERNOR/DIRECTOR COMMITTEE

Description:  This purpose of this committee is to allow members who have previously served in the role of District Governor or Director to continue supporting the district and using their past experiences to add value to the current Trio.  The committee should allow the current Director his or her time to lead, but be willing to provide guidance and support as needed.

Chair/Members:  As the name suggests, this committee is made up of past District Governors and Directors and is typically chaired by the Immediate Past District Director.

Time Commitment:  Estimated 2 to 4 hours per month through the Toastmasters year.

Benefits to Serving:  Committee members will have the opportunity to put their teamwork and mentoring skills to the test and continue to feel connected to the DEC in such a way that they are able to make use of their years of experiences in Toastmasters and on the DEC.

ALIGNMENT COMMITTEE

Description:  Districts must review and amend, if necessary, the alignment of the clubs, areas and divisions once each year. An Alignment Committee is formed to consider a plan that services the clubs in the most effective way possible and meets the requirements outlined in Policy and Protocol 7.0 District Structure, 1. Club Assignments in the Governing Documents. It is important for the committee to consider club growth as well as club loss when contemplating an alignment. The alignment is subject to the approval of the district council at its annual business meeting in May and must be reported to Toastmasters International by July 15. Changes cannot be made after the approval by the council, so it’s important to ensure that the alignment is correct and will be effective throughout the year.

Chair/Members:  A committee chair is selected by the current District Director.  Members should include no less than 4 members who have been successful leaders in the District (Area Director or Higher)

Time Commitment:  Estimated 2 to 4 hours per week during the months of March and April.

Benefits to Serving:  Committee members will have the opportunity to put their skills of strategy and analysis to the test and they’ll be able to play an important role in making the District function more fluidly.  This is also an excellent exercise in leadership and teamwork.

AUDIT COMMITTEE

Description:  Areas, divisions and districts (all referred to hereafter as “district” or “districts”) are legally considered a part of Toastmasters International. Therefore, regardless of the source, district funds are considered funds of Toastmasters International. Members of the district audit committee are responsible for reviewing and substantiating whether district funds have been spent in accordance with the mission and governing documents of Toastmasters.   The audit should be performed in accordance with Toastmasters International’s Audit Policy: (https://www.toastmasters.org/~/media/6B574713812A4EB986F47092BFD9B614.ashx).

Chair/Members:  Per the District Administrative Bylaws, the audit committee must include at least three individual members who are:  (1) Annually appointed by the District Director; (2) Trained in basic accounting or have accounting experience; and (3) Not part of the current District Executive Committee.

Time Commitment:  The mid-year Audit Committee is formed in November, the audit begins in December, and a report is due to Toastmasters International by February 15. For the year-end audit, the committee is formed in May, the audit begins in June and the report is due to Toastmasters International by August 31.  Estimated 2 hours per week during the months of the audit.

Benefits to Serving:  Committee members will benefit by the experience of performing the audit and learning about District finances.  This is also a good way to put their personal skills to use while at the same time serving the District.

WEBSITE COMMITTEE

Description:  This committee will be responsible for reviewing the website content and providing suggestions on content that can be removed/replaced.  The ultimate goal of the website is to ensure that the website is functional and provides the correct information to the members of the District and other visitors.

Chair/Members:  A committee chair is selected by the current District Director with support from the Webmaster and Public Relations Manager.  Members should include the District Director, Public Relations Manager, and the Webmaster, but can also include any members of the District who are interested.

Time Commitment:  The majority of the updates will be necessary early in the Toastmasters year and then again toward the end of the year.  Estimated time commitment for general members will be 1 to 2 hours per week during the months of July and August and then again the following May and June.  Other months will require less time.  The Webmaster’s time commitment will certainly be greater and will depend on the amount and difficulty of changes to be made.

Benefits to Serving:  This is a great opportunity to learn about web design and structure.  It’s also a good way to put the communication skills we are learning in Toastmasters to good use.

PRISON OUTREACH COMMITTEE

Description:  This committee will work with clubs that our housed in correctional facilities. The committee will help to ensure the clubs have the resources they need to remain active and help organize officer trainings and officer installations.

Chair/Members:  The chair of the committee will be appointed by the CGD. Members should include anyone who interested in working with the prison clubs and helping them to succeed. It is helpful if some members are willing to visit the clubs.  Note that visitors to the prisons will have to complete various background forms for security and clearance purposes, arrive at specified events early for entry protocol, and participate in training provided by the prison staff as needed.  This varies from prison to prison.

Time Commitment:  1 to 2 hrs per week with availability to attend club meetings when possible.

Benefits to Serving:  Utilize and strengthen leadership and communication skills while working with club officer teams. Unique opportunity to work with clubs in a different setting. 

Public Relations Manager Committees:

PUBLIC RELATIONS COMMITTEE

Description:  As a member of the Public Relations Committee you will be responsible for helping the District “Get the Word Out” about Toastmasters in your part of the state. Those with experience promoting, publicizing, writing, journalism, blogging or talking to people about your passions would be a great fit for the D68 Public Relations Committee. Committee members will assist with:

  • Setting up local radio and TV interviews in your area
  • Enlisting speakers to participate in the interviews if you cannot handle the interviews yourself
  • Promote local and statewide events to the clubs in your area.  For example: Toastmaster Leadership Training, Area & Division Contests, District Conferences and any D68 Social events
  • Compiling a list of local newspapers and magazines to send press releases.
  • Sending out Press Releases to the local newspaper and online magazines
  • Promoting/Posting the D68 Facebook page
  • Finding Local Events (Networking Socials, Chamber and Economic Development events)in which the District can participate to increase awareness of what TM has to offer the local community
  • Assisting/Chairing Promotion Campaigns in your local area
  • Giving presentations/speeches at Open Houses, Demo Meetings or trainings to the local community

Chair/Members:  The Public Relations Manager will serve as the committee chair.  Members should include any members of the District who are interested in public relations work. Ideally, the committee will have representation from the different geographic areas of the district.

Time Commitment:  The Public Relations Committee will be active throughout the Toastmasters year with more responsibility when promoting the fall and spring conferences. Estimated time commitment is 1 to 2 hours per week depending on time of year and projects assigned.

Benefits to Serving:  This is a great opportunity utilize or further develop your PR skills. There will be opportunities to develop as a speaker and leader while promoting Toastmasters in your community. You can also receive credit from projects in the Competent Leader manual and towards Advanced Leader awards.

NEWSLETTER COMMITTEE

Description:  This committee will be responsible for two activities: 1) publish The Semi-Annual District Newsletter which will be released during the District Conferences. 2) To organize and announce the Best Club Newsletter Award, the winner of which will also be announced at the District Conference.

Chair/Members:  The committee will be led by the Public Relations Manager who will appoint a Newsletter Committee Chair. Additional members should include any members of the District who are interested and will include the roles of Chief Editor, Newsletter Designer, 4-6 Editors and 2 Quality Assurance members. Additional members of this committee will be responsible for the Best Club Newsletter Award.

Time Commitment:  This committee will be most active during the two months prior to the conferences (Sept/Oct and April/May) when the newsletter will be published and the awards announced. Estimated time commitment is 2 to 6 hours per week during this time and based on assignment.

Benefits to Serving:  This is a great opportunity to utilize or further develop your writing and publishing skills. You will also learn the dynamics of drafting a newsletter that draws the attention of their constituents and also develop one’s marketing skills. Committee members will gain firsthand knowledge of events in the District and communicate with members of the DEC. You can also receive credit from projects in the Competent Leader manual.

 

Program Quality Director (PQD) Committees:

CONFERENCE COMMITTEE

Description:  This is an Advisory committee for our District Conferences.  The committee will be recommending locations for Conferences up to 2 years in advance, and identifying potential Chairs for each of these Conferences.  The committee will also provide support to our Conference Chairs.

Chair/Members:  The chair of the committee will be appointed by the PQD. Members should include anyone interested in setting the future direction of our District Conferences.

Time Commitment:  At minimum, available for a monthly one hour teleconference.

Benefits to Serving:  Members will gain insight into the high-level planning of Conferences and will have a voice in determining where conferences are held and who will chair the conferences.

 

TOASTMASTERS LEADERSHIP INSTITUTE (TLI)

Description:  Plans, prepares and produces the semi-annual District approved club officer training events.  Oversees the work of the committee and sub-committees involved with finding sites, working with facilities and caterers, preparing registration and marketing materials; identifying and training session facilitators; scheduling on-site support staff, and coordinating efforts towards an affordable and enriching leadership training experience for club officers.

Chair/Members:  The chair of the committee will be appointed by the PQD. Members should include anyone interested in helping train the new club officers.

Time Commitment:  At minimum should be available for a monthly teleconference (~1 hr). The members who will participate in the training activities will spend ~2 hours during the training.

Benefits to Serving:  The members will gain experience is event planning, selecting training topics and training officers. The skills learned can easily be used outside a typical Toastmasters setting.

DISTINGUISHED CLUB PROGRAM COMMITTEE

Description:  The DCP committee promotes the Distinguished Club Program and assists club leadership with understanding how to develop and execute a club success plan.

Chair/Members:  The chair of the committee will be appointed by the PQD. Members should include anyone who is committed to helping the clubs and the district earn Distinguished status. It will be helpful to also have committee members who are knowledgeable of the Distinguished Club Program and who have been successful in helping their clubs achieve this award.

Time Commitment:  At minimum, members should be available for a monthly teleconference (~1 hr) to review progress of clubs and the district. Members should also be willing to meet with clubs who need extra assistance.

Benefits to Serving:  The members will gain knowledge about the Distinguished Club Program and learn how to coach and motivate clubs to earn this award. Members will also play a key role in the success of the district.

CHIEF JUDGE AND CONTEST COMMITTEE

Description:  This committee will serve as the key resource for all contests in the district from the club level to the district level. Responsibilities will include:

  • Serves as the District expert on speech contests, the first line of contact for members with questions on speech contest rules and judging procedures.
  • Assists members with finding speech contest rules, ballots, and other judging forms/documents.
  • Provides both judges and chief judges training prior to contest season. Training is open to all Toastmasters. Training prepares judges and chief judges to support all speech contests and gives contestants an insight into how their contest speeches will be judged.
  • Maintains the District judges/chief judges list. Members who complete judges/chief judges training will have their name included on the District list for up to three years.
  • Serves as the Chief Judge for District speech contests at Fall and Spring conferences
  • Serves as the District expert on speech contest management, the first line of contact for members with questions on speech contest processes, agendas, outreach, contest non-judging forms/documents.
  • Assists members with finding exemplars of speech contest agendas, flyers, and other contest non-judging forms/documents.

Chair/Members:  The chair of the committee will be appointed by the PQD. Members should include: 1) those with extensive experience chairing contests and serving as a judge and/or chief judge 2) members who want to gain experience with organizing contests.

Time Commitment:  At minimum should be available for 1-2 hours per week during contest season to answer questions and assist clubs, areas and divisions with their contest. Will also need to be available to serve in contest roles.

Benefits to Serving:  The members will gain leadership skills as they help others organize successful contests. Members will help ensure that our district has the highest quality contests possible.

SPEECHCRAFT COMMITTEE

Description:  This committee will establish a Speechcraft program for the district. The Speechcraft program allows experienced Toastmasters to present the fundamentals of public speaking to non-members. It can be offered as an integral part of your club meeting or as a seminar-style program presented outside the club. It can be conducted in four, six or eight sessions.

Chair/Members:  The chair of the committee will be appointed by the PQD. Members should include anyone who is interested in building a new program for the District. Toastmasters.org and other Districts have resources for establishing Speechcraft programs, but you will be designing and implementing a new program for the district.

Time Commitment:  1 to 2 hrs per week while organizing and designing the program. Availability to conduct Speechcraft sessions.

Benefits to Serving:  This is an opportunity to interact with the broader community. Committee members will gain knowledge about the program and gain leadership skills while organizing, developing and implementing a new program.

YOUTH LEADERSHIP PROGRAM COMMITTEE

Description:  This committee will establish a Youth Leadership program for the district. The Youth Leadership Program is a workshop consisting of eight one- to two-hour sessions that enable participants to develop communication and leadership skills through practical experience. The program is presented during or after school, or on weekends. Participants learn to:

  • Evaluate present speaking ability
  • Organize and give speeches
  • Give impromptu talks
  • Control voice, vocabulary and gestures
  • Give constructive feedback and more

Each Youth Leadership Program group is limited to 25 people. Participants are selected by the sponsoring Toastmasters club or by a cooperating organization (such as a school).

A local Toastmasters club serves as sponsor and provides a coordinator to present the program. The individual coordinator attends each meeting, where he or she will lead most of the presentations and counsel participants. The coordinator assigns an assistant who can fill in for the coordinator should he or she be unable to attend a meeting. Meetings generally follow a format similar to that of a Toastmasters club meeting, including an announced agenda, practice in parliamentary procedure, and the selection of presiding officers.

Chair/Members:  The chair of the committee will be appointed by the PQD. Members should include anyone who is interested in building a new program for the District and enjoys working with youth. Toastmasters.org and other Districts have resources for establishing Youth Leadership programs, but you will be designing and implementing a new program for the district.

Time Commitment:  1 to 2 hrs per week while organizing and designing the program. Availability to conduct Youth Leadership sessions.

Benefits to Serving:  This is an opportunity to interact with the broader community. Committee members will gain knowledge about the program and gain leadership skills while organizing, developing and implementing a new program.

 

Club Growth Director (CGD) Committees:

CLUB EXTENSION COMMITTEE

Description:  This committee is responsible for one of the most important aspects of the district’s marketing strategy—qualifying, managing and tracking leads. Members of this team will manage all credible new club leads, track the status of all leads/opportunities and schedule and staff all demonstration meetings.

Chair/Members:  The chair of the committee will be appointed by the CGD. Members should include anyone who is interested in starting new clubs and growing the membership of the district. Members should also have availability to attend demo meetings.

Time Commitment:  1 to 2 hrs per week with availability to attend demo meetings and prospective club meetings as the new clubs work towards becoming chartered.

Benefits to Serving:  Utilize and strengthen marketing skills as you identify opportunities for new clubs. Interact with members of the community. Help grow the district.

 

CLUB SPONSORS COMMITTEE

Description:  This committee recruits, trains and tracks sponsors for all clubs that charter or are in the midst of the chartering process. In addition to providing sponsors for prospective clubs, the club sponsor committee arranges club sponsor credit opportunities for members who seek it. Members of this team recruit and assign club sponsors, facilitate club sponsor training, and work with club sponsors to collect the required chartering funds and ensure they receive club sponsor credit.

Chair/Members:  The chair of the committee will be appointed by the CGD. Members should include anyone who is interested in helping new clubs. It will be beneficial if members have experience as a Club Sponsor and/or willing to serve in these roles for a new club.

Time Commitment:  1 to 2 hrs per week with availability to attend club meetings when possible.

Benefits to Serving:  Utilize and strengthen leadership and communication skills while working with new club officer teams. Receive credit towards Advanced Leader Silver award if serve as a Club Sponsor.

 

CLUB MENTORS COMMITTEE

Description:  This committee recruits, trains and tracks mentors for all clubs that charter or are in the midst of the chartering process.  In addition to providing mentors to the club, the committee arranges club mentor credit opportunities for members who seek it.

Chair/Members:  The chair of the committee will be appointed by the CGD. Members should include anyone who is interested in helping new clubs. It will be beneficial if members have experience as a Club Mentor and/or willing to serve in these roles for a new club.

Time Commitment:  1 to 2 hrs per week with availability to attend club meetings when possible.

Benefits to Serving:  Utilize and strengthen leadership and communication skills while working with new club officer teams. Receive credit towards Advanced Leader Silver award if serve as a Club Mentor.

 

CLUB COACH COMMITTEE

Description:  This committee recruits and trains coaches for all clubs that qualify for the program. The committee also reviews its clubs to see which ones are in need of a club coach. The committee helps club coaches develop action plans to aid their assigned clubs. In addition to providing coaches for qualified clubs, the club coach committee arranges club coach credit opportunities for members who seek it.

Chair/Members:  The chair of the committee will be appointed by the CGD. Members should include anyone who is interested in helping clubs grow and remain active. Members should be willing to communicate with club officers and attend club meeting when possible.

Time Commitment:  1 to 2 hrs per week with availability to attend club meetings when possible.

Benefits to Serving:  Utilize and strengthen leadership and communication skills while working with club officer teams. Receive credit towards Advanced Leader Silver award if serve as a Club Coach.

 

 

Complete the District 68 Committee Sign-Up form!