d68tm

Spring District Council Meeting

Spring District Council Meeting

Greetings, fellow Toastmasters!

Saturday, May 13th is our District 68 Spring Conference at the Wyndham Garden Hotel in Lafayette!  I hope that you all have registered and are planning to join us.

From 9:30 to 11:00 AM on the day of the conference, we will hold our spring business meeting of the district council.  (Note: You do not have to be registered for the conference to attend only the business meeting, however, you should plan to arrive no later than 9:15 AM to check in with the credentials desk.  For those attending the full conference, the credentials desk will be open from 7:00 to 8:00 AM.)

Perhaps the most important item on the meeting agenda is the election of the 2017-2018 District trio and Division Directors.  This year’s District Leadership Committee (DLC), made up of Bryan Jolley (Chair), Jeff Harris, Billy Jackson, Kimberly Boyd, and Rebecca Arnett, worked very hard for many hours to determine eligibility of interested parties, conduct interviews, and select the best candidates for each role.  We are very appreciative of the DLC’s efforts.  They have presented to me the official list of nominees as follows:

District Director
Mohamad Qayoom

Program Quality Director
Anne Svaty

Club Growth Director
Chic Miller
Dave Reid
Katie Rigsby

Division A
Alfred Doucette

Division B
Mike Cragin
Tammy Freeman

Division C
Chic Miller

Division D
Chic Miller
Artemis Preeshl
Katie Rigsby

Congratulations to all the nominated candidates and special thanks to all who stepped up and participated in the interview process.  More information on each of the nominees will be provided within the next couple of weeks.

The draft agenda for the full meeting is provided below.  (Links to items for review will be sent at a later date.)

DRAFT AGENDA
1) Review of District Mission
2) Presentation of Credentials Report
3) Approval of Minutes from Fall District Council Meeting
4) Presentation of Audit Committee Report
5) Presentation of Financial Report
6) Election of District Trio and Division Directors for 2017-2018 Toastmasters Year

At the district council business meeting, each club president and vice president education in attendance is entitled to one vote. However, if either or both officers cannot attend, they may designate, in writing, any other active member of their club to act as a proxy or proxies for their club by using the District Council Meeting Proxy Form.  (Please email completed proxies to Tina Guillot, dd@d68tm.org, or have your proxy holder provide the form to the Credentials Chair, Rebecca Arnett, IPDD, prior to the meeting.)  No other proxies are valid at this meeting, per District Administrative Bylaws Article X: Council Meetings, Quorum, Proxies, and Voting, Sections (d) Proxies and (e) Voting:

“In the event one of those officers is not in attendance at the meeting and has not designated, in writing, an active individual member of the club to act as his or her proxy at such meeting, the officer or proxy holder in attendance shall be deemed to hold the proxy of the other and may therefore cast two votes at such meeting.

“Each member of the district council in attendance at a council meeting, or his or her proxy as authorized by subparagraph (d) hereof, is entitled to one vote. Any active individual member who carries the proxies of both the club president and vice president education from a member club is entitled to two votes; and any such individual member who is also entitled to a vote as a member of the district executive committee is entitled to three votes. All other members of the district council shall be limited to a maximum of two votes.“

If you have any questions at all, please don’t hesitate to reach out to me.  I’m always happy to help.

Sincerely,
Tina Guillot, DTM
District 68 Director

Spring Conference News

Spring Conference News

Greetings, fellow Toastmasters!

Saturday, May 13th is our District 68 Spring Conference at the Wyndham Garden Hotel in Lafayette!  I hope that you all have saved that date and are planning to join us.  Here are some specifics you won’t want to miss!

Registration… Early Bird pricing ends on April 17th.  The first 50 Toastmasters members to register will be entered in a drawing to win a $395 worth of leadership class and coaching session by Ed Tate. We are approaching 50 registrations fast.  Click here to register.  Also, don’t forget to call the Wyndham and reserve your room.

Silent Auction Basket Request…  All District 68 Clubs are requested to participate in creating a gift basket to be auctioned off at the spring conference, May 13th. The money raised from the auction will help offset the cost of hosting of conferences.  Clubs are encouraged to be creative in your gift basket design.  The “gifts” can be items donated by local stores and businesses. Click here for a list of gift basket themes that a club can choose to make or come up with your own crazy basket.

Banner Parade Videos Needed… We are excited to have a Virtual Parade of Banners at our Spring Conference Please consider submitting a video of your members and your club banner.  For more information, watch the video of Conference Chair, Annie Svaty, and click here for specific instructions. Also included below is a sample video from one of our clubs.

Annie’s Instructions
Sample video from Celebration Kenner Toastmasters
If you have any questions at all, please don’t hesitate to reach out to me.  I’m always happy to help.
Sincerely,
Tina Guillot, DTM
District 68 Director

Trio Tribute Issue 6

Trio Tribune

Greetings, fellow Toastmasters,

Below are some updates from the trio about what’s happening around the District.  As always, if you have any questions, don’t hesitate to reach out.
FROM DISTRICT DIRECTOR, Tina Guillot, DTM

District Council Meeting… Our spring business meeting of the District Council will be held during the conference on Saturday, May 13th at 9:30 AM.  This is an important meeting as we will be electing next year’s District Trio and Division Directors.  Every club in good standing will have two votes.  Officers of clubs that will not be represented at the meetings should prepare to submit proxies.  More information will be sent out regarding this soon.  Note that you do not have to be registered for the conference to attend ONLY the business meeting, however, you should plan to arrive early to check in with the credentials desk.

Club Finances…  Since taking office as District Director, I have been shocked by a few stories I have heard about the mishandling of club funds (undocumented purchases, major purchases without the permission of the membership, dues being collected but not paid to WHQ, cash being deposited in personal accounts and not tracked, etc.).  Fortunately, as I noted, these stories are few, but I felt with the renewal period upon us, the time was right to share a gentle reminder.  As Club Officers, we are .entrusted with overseeing the operations of our clubs in accordance with Toastmasters policy and protocol.  The Club Treasurer’s responsibilities (taken from the Toastmasters.org website) are as follows:  “You are the club’s accountant. You manage the club’s bank account, writing checks as approved by the executive committee and depositing dues and other club revenues. You are also in charge of submitting membership-renewal dues to World Headquarters (accompanied by the names of renewing members), filing necessary tax documents, and keeping timely, accurate, up-to-date financial records for the club. Though the treasurer’s duties are usually not the most demanding of all the club leadership positions, the consequences for members can be serious when they’re not completed accurately and on time. Stay current on all new developments via The Leader Letter and the announcements published on the Toastmasters website.”  Click here for some information on proper use of club funds and please contact me if you have any questions.

Contest Rule Changes… It’s contest season! Mohamad will be sending out some information regarding upcoming contests.  In the meantime, please click here to check out the latest rule changes.  One noteworthy change is the use of an Evaluation Notes Form.  This new form has been created for evaluation contestants to use during the five-minute preparation time. This form ensures consistency and fairness by standardizing the materials contestants can use to prepare.

Membership Renewals… The deadline to pay dues for the April through September membership period is March 31st.  Please note that there is no grace period.  Clubs should begin collecting dues now.

FROM PROGRAM QUALITY DIRECTOR, Mohamad Qayoom, DTM

Harmony Strong and Passport Challenge…  Drum Roll… We’re in the last two months of the “Visit a Club” challenge. Did you know:  (1) If you win the club challenge, Harmony-Strong, your club gets $100.00 TI dollars / a trophy / bragging rights?  (2) If you win the individual challenge, Passport, you win an educational package that includes a coaching session with World Champion of Public Speaking Ed Tate – Yes – Ed Tate – valued $395.00?  Challenges end April 30th.  All signed forms must be submitted to Annie Svaty by April 30th.  Visit the District Awards page of the District 68 website to learn more!

Silent Audtion Basket Request…  All District 68 Clubs are requested to participate in creating a gift basket to be auctioned off at the spring conference, May 13th. The money raised from the auction will help offset the cost of hosting of conferences.  Clubs are encouraged to be creative in your gift basket design.  The “gifts” can be items donated by local stores and businesses. Click here for a list of gift basket themes that a club can choose to make or come up with your own crazy basket.

Banner Parade Videos Needed… We are excited to have a Virtual Parade of Banners at our Spring Conference Please consider submitting a video of your members and your club banner.  For more information, watch the video of Conference Chair, Annie Svaty, and click here for specific instructions.

20170319 - Banner Parade Request
Annie Svaty, Division A Director and Spring Conference Chair
FROM CLUB GROWTH DIRECTOR, Joel Dawson, DTM

Corporate Club Leads… We recently received from our Region 8 Advisor, Subbi Mathur, a list of corporate clubs worldwide along with the sponsoring corporations.  The thought is that if these organizations have local offices, we may be able to help those local offices form new clubs.  If you’re interested in helping us follow up on these potential leads please email me.  This is a great opportunity to learn more about club development and the charter process.  I look forward to hearing from you!
Please let us know if you have any questions about the above.

 

Sincerely,
Tina Guillot, DTM
District 68 Director

Trio Tribune Issue 5

Greetings, fellow Toastmasters,

Below are some updates from the trio about what’s happening around the District.  As always, if you have any questions, don’t hesitate to reach out.

 

FROM DISTRICT DIRECTOR, Tina Guillot, DTM

District Leadership Committee Updates…  As you are probably aware, Bryan Jolley and the Toastmasters District Leadership Committee have been busy interviewing candidates and preparing to present the slate of officers for the Spring elections.  There have been many changes this year to Toastmasters International Protocol 9.0: District Campaign and Elections.  Lots of questions have been raised by members, candidates, and officers.  If you haven’t had a chance to familiarize yourselves with the new changes to Protocol 9.0 (linked above), I encourage you to do so as soon as possible. This is especially important if you are a nominee. In the meantime, if you have any pressing questions or concerns, please feel free to reach out to Bryan or to District Services.

Open House Training… Our Public Relations Manager, Richard Wolfe, is hosting a series of calls on open houses, specifically how to hold an effective open house that will grow your club by 4 to 12 members per event.  There are two calls left in the series.  Information for each is provided below.  Please feel free to contact Richard for more information.

Mon, February 27, 2017 6:45 PM – 7:45 PM CST 
Please join my meeting from your computer, tablet or smartphone by clicking here.
You can also dial in using your phone at +1 (872) 240-3412.  The access code is 139-665-997

Mon, March 6, 2017 6:45 PM – 7:45 PM CST 
Please join my meeting from your computer, tablet or smartphone by clicking here.
You can also dial in using your phone at
+1 (571) 317-3122.  The access code is 965-217-821.

Membership Renewals… The deadline to pay dues for the April through September membership period is March 31st.  Please note that there is no grace period.  Clubs should begin collecting dues now.  

 

FROM PROGRAM QUALITY DIRECTOR, Mohamad Qayoom, DTM

Contests…  Our spring contests for International Speech and Evaluation will kick off soon.  Dates for Area, Division and District contests are being added as they are confirmed to the District 68 website here.

Road to DTM: How You Can Become A Distinguished Toastmaster… The pinnacle of the Toastmasters program is to become a Distinguished Toastmaster.  Yes, you can become a DTM! In this fun and energetic session, our esteemed DTM panel (Jeff Harris, Kathleen Newsom, and Tina Guillot) will share proven strategies and motivation to become a DTM.  Click here to register and learn more.

Workshops on “Improving Management Skills” – There will be two more opportunities to learn how to improve your management skills. The first session will be hosted by Dave Reid on March 4th in Lake Charles.  Click here for more information and to register for Dave’s session.  The second session will be hosted by Chic Miller on March 18th in Kenner.  Click here for more information and to register for Chic’s session.

Club Officers Training… The second round of training for club officers is wrapping up and attendance has been reported to World Headquarters.  Click here to review the dashboard report and ensure that your officers have been trained and have received credit.  Congratulations to Gregory Cole of Franklin Avenue Baptist Church Toastmasters and Rickie Davis of New Orleans Toastmasters who were each winners of an educational package developed by World Champion of Public Speaking, Ed Tate.  Greg’s and Rickie’s names were randomly drawn (during a recent makeup session) from all club officers who attended one of the four main sessions of training.  There is one more opportunity left for club officers to be trained at a district-sponsored training session and receive credit under the Distinguished Club Program. A final makeup session will be held in Beaumont on Tuesday, February 28th, from 6:00 to 9:00 PM at Antioch Baptist Church, 3920 W. Carden.  If you are interested in attending this training, please contact Division A Director, Annie Svaty.

FROM CLUB GROWTH DIRECTOR, Joel Dawson, DTM

“Talk Up Toastmasters” Membership Drive is upon us! (Program Dates: February 1 – March 31)… Toastmasters love to talk, so take advantage of it. During the “Talk Up Toastmasters” membership contest, you can encourage your members to invite guests to a special meeting where regular procedures are augmented by a discussion of Toastmasters’ many benefits. Add five new, dual or reinstated members to your roster between February 1 and March 31 to receive a special “Talk up Toastmasters” ribbon to display on your club’s banner. In addition to the ribbon, qualifying clubs earn a special discount code for 10-percent off their next club order. (The discount code expires six months from the date of issue and is not valid with any other offer.)  Applications and payments for members who join between February 1 and March 31 must be received at World Headquarters or online no later than March 31. Each member’s join date as listed on the application must be for February or March. The addition of transfer and charter members does not count for credit toward “Talk Up Toastmasters” credit.  For additional details, see Talk Up Toastmasters (note you must be logged in).  Remember the contest runs from February 1 to March 31. So don’t wait, start planning how your club will add 5 members and qualify for the Talk Up Toastmasters! Award. Challenge every member to get involved and have fun!

Club Coaching Call… If you missed the call with our Region 8 Advisor, Subbi Mathur, earlier this month, you can access the recording here.  If you are currently a club coach or are considering stepping up to that role, you’ll want to check it out!

Bilingual Spanish and English Club… Our first meeting of the Spanish and English Bilingual Toastmasters Club in the New Orleans Metro Area was a huge success.  The next meeting will be on March 9th.  Click here to learn more and RSVP.

Please let us know if you have any questions about the above.

Sincerely,
Tina Guillot, DTM
District 68 Director

Trio Tribune Issue 4

Greetings, fellow Toastmasters,

Below are some updates from the trio about what’s happening around the District.  As always, if you have any questions, don’t hesitate to reach out.
FROM DISTRICT DIRECTOR, Tina Guillot, DTM

How are you?!?!   Our team is concerned for your safety. We experienced some crazy weather in New Orleans yesterday. Employees at the NASA facility and members of our NFC Club were in the buildings when a tornado touched down there. Some of our fellow Toastmasters sustained damage to their vehicles and the building was a mess, but we are thankful that as far as we know, everyone is safe.  If you were impacted by the tornadoes, please let us know how you are and how we can help by contacting our Committee Chair for Disaster Recovery, A.J. Guillot.

Changes to Harmony Strong…  Annie Svaty, Division A Director and champion for our Harmony Strong Program, asked me to pass along to all of you that the program has recently been revised.  We’ve now added an opportunity to earn club points when you invite a toastmaster from another club and they actually do visit.  Also note that the passport holder with the most points will win a coaching session with Ed Tate, our Spring conference keynote speaker.  He is also the coach of Darren Tay, the 2016 World Champion of Public Speaking.  You can access the revised Harmony Strong form by clicking here. The Passport Challenge revised form is located here.
FROM PROGRAM QUALITY DIRECTOR, Mohamad Qayoom, DTM

Contest Training and Support…  If you are competing or planning to serve as a judge for the upcoming contests at any level, please attend the free online training offered by Chic Miller tonight at 7:00 PM. Click here to register.  In addition to tonight’s session, please note that Chic and Katie Rigsby will be special guests on the Division A Conference call on Friday, February 10th, at 6:30 PM. Division A Director, Annie Svaty, has extended the invitation to anyone interested in attending.  Chic and Katie will talk about making your contest an event!  The dial in number for the call is (641) 715-0632 and the access code is 520460.

Club Officers Training… Club officer training sessions in Chalmette, Baton Rouge, Lake Charles, and Pineville were very successful.  A makeup session is scheduled for Monday, February 13th at 6:00 PM at Herzing in Kenner.  Click here for more information and to register. We are planning one additional makeup session in Beaumont, Texas.  Specifics about that will be sent as soon as the arrangements are confirmed.

FROM CLUB GROWTH DIRECTOR, Joel Dawson, DTM

Club Coaching Call… Our Region 8 Advisor, Subbi Mathur, will host a Club Coaching Call on Saturday, February 11th at 11:00 AM. If you are currently a club coach or are considering stepping up to that role, please consider attending. To join the meeting on the 1st, click here.

World Champion Coaching Series…   The next featured speaker in our World Champion Coaching Series will be Josephine Lee, 3rd Place winner in the 2016 World Championship.  The call will take place on Sunday, February 12th. Specifics will be provided in a separate email.

Bilingual Spanish and English club… We are starting a Spanish and English Bilingual Toastmasters club in the New Orleans Metro Area. This club will serve the following three groups:

  • Native Spanish speakers who want to improve their English
  • Native English speakers who want to improve their Spanish
  • Native Spanish speakers who want to practice speeches in Spanish

The kickoff meeting of this bilingual club is on Thursday, February 16, 2017 at 6:30 pm. Please click here if you are interested in attending this meeting.

Please let us know if you have any questions about the above.

Sincerely,
Tina Guillot, DTM
District 68 Director

Trio Tribute Issue 3 Addendum

Trio Tribune – Addendum

Speaking of “emails, emails, emails!”  My sincerest apologies.  I left two important items off my last message.  (Don’t tell anyone, but I secretly do this so that Mohamad and Joel will have material for my roast at year end.)

Australian Voice Teacher gives a lesson on Australian Accent at Tri-Parish Toastmasters in Gray on January 31st and at Tangi Toastmasters in Hammond on February 2, 2017…  Jennifer Innes, Voice Lecturer at Victorian College of the Arts in Melbourne, will teach an Australian accent at the Tangi Toastmasters at the Terrebonne Parish Library, North Branch, at 4130 West Park Avenue, Gray LA on Tuesday, January 31st from 6:15 p.m. to 7:30 p.m. and at the Hammond Library on 314 E. Thomas St. in Hammond on Thursday, February 2nd at 6 p.m. All guests are welcome to attend the lecture. This is a great opportunity for guests to observe and participate in a Toastmaster meeting. Toastmasters is an organization that facilitates the development of public speaking and leadership skills.

Jennifer Innes,  an Actor, Director, and Voice & Dialect Coach for theatre companies in Victoria, is passionate about storytelling and the empowerment of actors through embodied and joyful voice exploration informed by the Alexander Technique and Patsy Rodenburg among others, as well as her years of work as an actor.

This event is made possible in part by a Membership Engagement grant from the Voice and Speech Trainers Association. On February 5th, Jennifer Innes will teach an all-day Global and Local Accents workshop with Artemis Preeshl, Certified Associate Fitzmaurice Voicework Teacher (New Orleans), and Robin Aronson, Certified Lessac Kinesensic Voice and Body Trainer (Hattiesburg) at NOLA Spaces at 1719 Toledano Street, New Orleans from 9 a.m. to 5 p.m. The regular registration fee is $35. Toastmasters register for $25 prior to January 30th. Call 504-881-5763 to obtain the address to send your advance registration before the deadline on January 30th.  (Click here for information on the trainers, and here for the flyer.)

Talk Up Toastmasters! Club Membership Contest, February 1 – March 31…  During the “Talk Up Toastmasters” membership contest, you can encourage your members to invite guests to a special meeting where regular procedures are augmented by a discussion of Toastmasters’ many benefits. Add five new, dual or reinstated members to your roster between February 1 and March 31 to receive a special “Talk up Toastmasters” ribbon to display on your club’s banner. In addition to the ribbon, qualifying clubs earn a special discount code for 10-percent off their next club order. (The discount code expires six months from the date of issue and is not valid with any other offer.)
Please let us know if you have any questions about the above.

Sincerely,
Tina Guillot, DTM
District 68 Director

Trio Tribune Issue 3

Greetings, fellow Toastmasters,

Below are some updates from the trio about what’s happening around the District.  As always, if you have any questions, don’t hesitate to reach out.
FROM DISTRICT DIRECTOR, Tina Guillot, DTM

Thank you…  Mohamad and Joel have included many announcements below about the ongoing activities in District 68.  As you can see, we are accomplishing a lot of great things!  This would not be possible without our District Executive Committee (DEC), Club Officers, and all of the members who’ve stepped up.  Thank you to all of you!  District 68 rocks!

Emails, Emails, Emails…  We’ve struggled to find a happy place with email communication.  We heard early on that we were sending too many emails, so we reduced the number of individual emails by sending this “Trio Tribune” update.  But then we heard from folks that these combined messages are too long.  We ask your cooperation and support in simply glancing over the paragraph headings and reading further as needed.  Please do NOT unsubscribe. This might prevent you from getting some important messages and may not work anyway since our lists are updated every couple of weeks with a download from World Headquarters (so you’re simply added back).

 

FROM PROGRAM QUALITY DIRECTOR, Mohamad Qayoom, DTM

Spring Conference – Save the Date!  The District 68 Spring Conference will be held on Saturday, May 13, 2017 in Lafayette, LA. Pre-conference and post-conference workshops and social activities will take place on May 12 and May 14. Registration for the conference will open in two weeks. If you would like to present a session or a workshop during the conference, please click here to submit a proposal.

Contests, Speech Coaches, and Judges’ Training…  Clubs should start preparing now for the International Speech and Evaluation contests. Area Directors will announce the dates of the Area Contests soon.

If you are competing in the International Speech contest, please click here to request a Coach. Chic Miller, Area 14 Director, is leading a project to match our speech contestants with coaches from around the world.

If you are going to serve as a judge for the upcoming contests at any level, please attend the free online training offered by Chic Miller. This training session will be held on Wednesday, February 8, 2017 at 7:00 pm. Click here to register.

Renewals… Club Officers should start collecting membership dues. Toastmasters International’s website will start accepting dues beginning in late February.

Club Officers Training… Club officer training sessions in Chalmette and Baton Rouge were very successful. To register for the upcoming training sessions in Lake Charles, LA or Pineville, LA., please click here.  We are planning to host a makeup training in Kenner, LA. Details will be announced soon.

FROM CLUB GROWTH DIRECTOR, Joel Dawson, DTM

Credit for Speaking Outside Your Club…  When I was on my journey to accomplishing my DTM, I ran into certain obstacles. The biggest obstacle was finding a venue to obtain certain requirements that were not available during the weekly meetings, for example, organizing a special club event, or giving a speech longer than 5 to 7 minutes.  Sometime those events are hard to find.

I’m looking for members in the district who are interested in giving speeches that may require a little more time… 10 to 12 minutes, or even up to 15 minutes!  If you need an opportunity to give this type of speech, please let me know!

Contests and Judging…  If you’re competing this year or thinking about competing at some point in the future, I highly urge you to attend the “World Champion Speaker Series” webinars.  Emails are sent out regularly highlighting each speaker and providing the call information.  Join us to get insights on how world champions prepared for the big day!  Also, there’s a chance that you may be selected to be a judge in a contest. Please consider attending the session mentioned by Mohamad above.

Free ToastHost Club Website… Richard Wolfe, aka “The Wolfe,” will be hosting a webinar on February 1st at 7:00 p.m. for those clubs that do not have a website on Free ToastHost and would like to create one, or for those that simply need a crash course on how to update the website.  Having a club website makes running the day to day business easy as pie for every officer.   To join the meeting on the 1st, click here.

Bilingual Spanish and English club… We are starting a Spanish and English Bilingual Toastmasters club in the New Orleans Metro Area. This club will serve the following three groups:

  • Native Spanish speakers who want to improve their English
  • Native English speakers who want to improve their Spanish
  • Native Spanish speakers who want to practice speeches in Spanish

The kickoff meeting of this bilingual club is on Thursday, February 16, 2017 at 6:30 pm. Please click here if you are interested in attending this meeting.

Please let us know if you have any questions about the above.

Sincerely,
Tina Guillot, DTM
District 68 Director

Trio Tribune Issue 2

Greetings, fellow Toastmasters,

Below are some updates from the trio about what’s happening around the District.  As always, if you have any questions, don’t hesitate to reach out.

 

FROM DISTRICT DIRECTOR, Tina Guillot, DTM

Club Officer Deletions…  Please note that last week World Headquarters removed club officers who had not paid dues for the current renewal period.  In some cases, where the officers who had not paid were required positions, all officers were removed.  In order to have officers reinstated, the club must either pay dues for the officers in question R replace the officers with members in good standing.  If your club was impacted by this, please contact me at dd@d68tm.org and I’ll be happy to assist you as needed.

District Leadership Committee Update…  Nominations for the top 7 positions (trio and Division Directors) are due no later than December 15th and should be sent to Bryan Jolley at jolleybryan@gmail.com.

Help with dues for inmates…  A few of the prisons in our District are not able to fund-raise to pay or help pay for the member dues.  Two of these prisons are New Beginnings in Oakdale, LA and Fresh Start in Pollock, LA.  They are both Federal Correctional Institutes facilities for men. We are setting up a list of Toastmasters who would be interested in sponsoring one or more of their members.  The way it would work is that your name and best phone number/ email address would be added to a list of potential sponsors.  When the need arrives you will be called or emailed to see if you are willing to help.  If “no” we will move on to the next person on the list.  If “yes” you will get a big thanks and information regarding where check should be sent.  Please email Annie Svaty, asvaty@hotmail.com, to get your name added to this list.

 

FROM PROGRAM QUALITY DIRECTOR, Mohamad Qayoom, DTM

Spring TLIs…  Planning is underway for Round 2 of Club Officer Training.  Four main sessions will be held at various locations in the District. Club Officers (a minimum of four from each club) must attend one of these District-sponsored sessions in order to get credit toward the Distinguished Club Program.  To learn more and pre-register for training, please visit the TLI page on the District website by clicking here.  No make-up sessions have been scheduled at this point.

Club Visit Challenge/Harmony Strong… The program has been revised to add another great opportunity to get club points.  REVISED as of 11-29-2016, the Harmony Strong Club challenge now includes a new opportunity for more club points.  If a club  member invites at least one member of another club to visit their club and that person does visit.  The inviting club is eligible for more points.  In order to get those points, the inviting club must get the signature of their visitor on the Harmony Strong form (see d68tm.org website for the forms). This is worth 100 additional points.  Please email Annie Svaty at asvaty@hotmail.com if you are participating in either Harmony Strong and/or Passport.  She will add your name to the District website. YES, you will get your name put up in lights!

Spring “Block Building” Conference 2016 – Location Lafayette Louisiana…  Mark your calendar for the weekend of May 12-14, 2017.  Ed Tate will be our keynote speaker.  Please look him up on YouTube.  You will be amazed.  He was one of the featured speakers at the Toastmasters International conference last August.  Stay tuned for breaking news.

 

FROM CLUB GROWTH DIRECTOR, Joel Dawson, DTM

One of my favorite stories that I use in my leadership workshops is the story of how motivational speaker Les Brown got his start in the radio business. Opportunity came for him one weekend when only he and the DJ were at the station.  The DJ proceeded to drink on duty and couldn’t finish the show.  Les took over and the rest is history.  One of my favorite quotes is one that Les uses in his story and that quote is, “it is best to be prepared for an opportunity and not have it, then to have an opportunity and not be prepared!”

We are having a banner year, but we are only as strong as our weakest link.  We have a number of clubs that can use your help, as well as new clubs that are sprouting up all over our district.  Whether you’ve coached in the past successfully, you’OPPORTUNITYand want a second crack at it, or if you’re learning for the first time, this is an OPPORTUNTIY for you to grow.  If you’re not sure what it entails, contact your division/area director and have that conversation with them. We have a great support staff and a monthly conference call that leaves no stone unturned.  This isn’t about taking on additional work; it’s about taking on an additional skill!   This is also a requirement that you must fulfill on your journey to DTM.  These opportunities are not available throughout the year, so take advantage of this opportunity while it’s here!  If you really like what you see going on in our district, then get involved! Talk to your division and area directors! I encourage you to take advantage of this opportunity now and become a part of the leadership team that will shatter the status quo in District 68. If you have any questions, please email me at cgd@d68tm.org.

Please let us know if you have any questions about the above.

Sincerely,
Tina Guillot, DTM
District 68 Director

Trio Tribune Issue 1

Greetings, fellow Toastmasters,

Below are some updates from the trio about what’s happening around the District.  As always, if you have any questions, don’t hesitate to reach out.

 

FROM DISTRICT DIRECTOR, Tina Guillot, DTM

Club Officer Deletions…  Please note that last week World Headquarters removed club officers who had not paid dues for the current renewal period.  In some cases, where the officers who had not paid were required positions, all officers were removed.  In order to have officers reinstated, the club must either pay dues for the officers in question OR replace the officers with members in good standing.  If your club was impacted by this, please contact me at dd@d68tm.org and I’ll be happy to assist you as needed.

District Leadership Committee Update…  Nominations for the top 7 positions (trio and Division Directors) are due no later than December 15th and should be sent to Bryan Jolley at jolleybryan@gmail.com.

Help with dues for inmates…  A few of the prisons in our District are not able to fund-raise to pay or help pay for the member dues.  Two of these prisons are New Beginnings in Oakdale, LA and Fresh Start in Pollock, LA.  They are both Federal Correctional Institutes facilities for men. We are setting up a list of Toastmasters who would be interested in sponsoring one or more of their members.  The way it would work is that your name and best phone number/ email address would be added to a list of potential sponsors.  When the need arrives you will be called or emailed to see if you are willing to help.  If “no” we will move on to the next person on the list.  If “yes” you will get a big thanks and information regarding where check should be sent.  Please email Annie Svaty, asvaty@hotmail.com, to get your name added to this list.

 

FROM PROGRAM QUALITY DIRECTOR, Mohamad Qayoom, DTM

Spring TLIs…  Planning is underway for Round 2 of Club Officer Training.  Four main sessions will be held at various locations in the District. Club Officers (a minimum of four from each club) must attend one of these District-sponsored sessions in order to get credit toward the Distinguished Club Program.  To learn more and pre-register for training, please visit the TLI page on the District website by clicking here.  No make-up sessions have been scheduled at this point.

Club Visit Challenge/Harmony Strong… The program has been revised to add another great opportunity to get club points.  REVISED as of 11-29-2016, the Harmony Strong Club challenge now includes a new opportunity for more club points.  If a club  member invites at least one member of another club to visit their club and that person does visit.  The inviting club is eligible for more points.  In order to get those points, the inviting club must get the signature of their visitor on the Harmony Strong form (see d68tm.org website for the forms). This is worth 100 additional points.  Please email Annie Svaty at asvaty@hotmail.com if you are participating in either Harmony Strong and/or Passport.  She will add your name to the District website. YES, you will get your name put up in lights!

Spring “Block Building” Conference 2016 – Location Lafayette Louisiana…  Mark your calendar for the weekend of May 12-14, 2017.  Ed Tate will be our keynote speaker.  Please look him up on YouTube.  You will be amazed.  He was one of the featured speakers at the Toastmasters International conference last August.  Stay tuned for breaking news.

 

FROM CLUB GROWTH DIRECTOR, Joel Dawson, DTM

One of my favorite stories that I use in my leadership workshops is the story of how motivational speaker Les Brown got his start in the radio business. Opportunity came for him one weekend when only he and the DJ were at the station.  The DJ proceeded to drink on duty and couldn’t finish the show.  Les took over and the rest is history.  One of my favorite quotes is one that Les uses in his story and that quote is, “it is best to be prepared for an opportunity and not have it, then to have an opportunity and not be prepared!”

We are having a banner year, but we are only as strong as our weakest link.  We have a number of clubs that can use your help, as well as new clubs that are sprouting up all over our district.  Whether you’ve coached in the past successfully, you’OPPORTUNITYand want a second crack at it, or if you’re learning for the first time, this is an OPPORTUNTIY for you to grow.  If you’re not sure what it entails, contact your division/area director and have that conversation with them. We have a great support staff and a monthly conference call that leaves no stone unturned.  This isn’t about taking on additional work; it’s about taking on an additional skill!   This is also a requirement that you must fulfill on your journey to DTM.  These opportunities are not available throughout the year, so take advantage of this opportunity while it’s here!  If you really like what you see going on in our district, then get involved! Talk to your division and area directors! I encourage you to take advantage of this opportunity now and become a part of the leadership team that will shatter the status quo in District 68. If you have any questions, please email me at cgd@d68tm.org.

Please let us know if you have any questions about the above.

Sincerely,
Tina Guillot, DTM
District 68 Director

Fall District Council Meeting

Greetings, fellow Toastmasters!

Four weeks from tomorrow, Saturday, October 29th, is our District 68 Fall Conference at the DoubleTree by Hilton Hotel in Kenner!  I hope that you all have saved that date and are planning to join us.  You’ll be receiving additional information about registration shortly.

At 2:45 PM on the day of the conference, we will hold our fall business meeting of the district council.  (Note: You do not have to be registered for the conference to attend only the business meeting.)  Bryan Jolley, PDG, will serve as the Parliamentarian at the meeting.  The draft agenda has been provided below with links to documents for review.  Please review these items prior to the meeting.

DRAFT AGENDA
1) Review of District Mission
2) Presentation of Credentials Report
3) Presentation of Audit Committee Report
4) Adoption of Budget (please review the budget using these links – PDF File / Excel File)
5) Presentation of Financial Report (P&L Statement)
6) Confirmation of DEC appointments
7) Approval of District Procedures (to be forwarded separately for review)
8) District Success Plan update (this is a living document and can be updated by the DEC as needed, but we are presenting this copy for the council’s information – PDF File)

At the district council business meeting, each club president and vice president education in attendance is entitled to one vote. However, if either or both officers cannot attend, they may designate, in writing, any other active member of their club to act as a proxy or proxies for their club by using the District Council Meeting Proxy Form.  (Please email completed proxies to Tina Guillot, dd@d68tm.org, or have your proxy holder provide the form to the Credentials Chair, Rebecca Arnett, IPDD, prior to the meeting.)  No other proxies are valid at this meeting, per District Administrative Bylaws Article X: Council Meetings, Quorum, Proxies, and Voting, Sections (d) Proxies and (e) Voting:

“In the event one of those officers is not in attendance at the meeting and has not designated, in writing, an active individual member of the club to act as his or her proxy at such meeting, the officer or proxy holder in attendance shall be deemed to hold the proxy of the other and may therefore cast two votes at such meeting.

“Each member of the district council in attendance at a council meeting, or his or her proxy as authorized by subparagraph (d) hereof, is entitled to one vote. Any active individual member who carries the proxies of both the club president and vice president education from a member club is entitled to two votes; and any such individual member who is also entitled to a vote as a member of the district executive committee is entitled to three votes. All other members of the district council shall be limited to a maximum of two votes.“

If you have any questions at all, please don’t hesitate to reach out to me.  I’m always happy to help.

Sincerely,
Tina Guillot, DTM
District 68 Director

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