District Council Meeting (DEC+ Club Pres. & VPEs)-Virtual Meeting w/voting
September 28, 2018 @ 7:00 pm - 8:00 pm
Approval of previous meeting minutes, budget, appointed district officer roles, district procedures, etc. (Closed Meeting)
Internet access is ideal for voting purposes.
The district council holds at least two regular meetings during each year. One of
the required meetings is held in-person between March 15 and June 1. The other
required meeting is held as soon as practical after the Toastmasters International
Annual Business Meeting, but no later than September 30 in order to approve the
district budget and appointed officers for submission to World Headquarters.
Aside from the in-person meeting held between March 15 and June 1, all other
meetings are conducted virtually. The agenda is posted at least 14 days prior to the
meeting, and notice of voting is sent in writing to all district council members at least
four weeks in advance. Include the dates of the council meetings and conference
on the district website and in communications to club and district leaders during
District committee chairs and others whose participation the council requires may
attend. Members attending the district conference who are not voting members of
the council or their proxies may attend but do not participate in council deliberations.
See Policy and Protocol, Protocol 7.1: District Events, 5. District Council Meetings.
Both meeting schedules include education programs or sessions for all district
council members in attendance.
POLICY AND PROTOCOL
Protocol 7.1: District Events, 5. District Council Meetings, F
At district council meetings, unless noted, the following business is conducted:
I. The district mission is reviewed.
II. The credentials committee report is presented.
III. The audit committee report is presented.
IV. The district budget is adopted at the first district council meeting.
V. The Profit and Loss Statement is presented.
VI. Appointed officers are confirmed at the first district council meeting.
VII. The district executive committee’s action to fill any vacancies in district
office is confirmed.
VIII. The assignment of clubs to areas and divisions for the following year is
adopted at the district council annual meeting.
IX. The district leadership committee report is presented at the district council
X. Nominations from the floor are taken, and election of district officers is
conducted at the district council annual meeting.
XI. The district director, program quality director, club growth director, immediate
past district director, and public relations manager report on progress
toward district goals.
District Council Quorum
A quorum is needed to conduct business. If any business is done at council meetings
where a quorum is not present, then a majority of the clubs must approve the action
through a post-meeting vote. See District Administrative Bylaws, Article X: Council
Meetings, Quorum, Proxies and Voting, (a) Regular meetings.
District Executive Committee Meeting (Conf. Call)
September 28, 2018 @ 8:00 pm - 9:00 pm
AREA DIRECTORS: District deadline for area visit reports
September 30, 2018 @ 12:00 am - 12:00 am
Members: Deadline for Membership Renewals & Access to Pathways
September 30, 2018 @ 12:00 am - 12:00 am
Smedley Award Membership Building Program Ends (8/1-9/30)
September 30, 2018
Program Dates: August 1 – September 30
Can your club add five new, dual, or reinstated members with a join date between August 1 and September 30? Accomplish this goal and you’ll qualify to receive a "Smedley Award" ribbon, named in honor of Ralph Smedley, which you can display on your club’s banner. Qualifying clubs can also earn a special discount code for 10-percent off their next club order. (The discount code expires six months from the date of issue and is not valid with any other offer.)
Applications and payments for members with a join date between August 1 and September 30 must be received at World Headquarters or online no later than September 30. The addition of transfer and charter members does not count toward “Smedley Award” credit.
The winning clubs will be revealed online within a few weeks of the submission deadline. Winning clubs should allow up to 10 business days to receive their award if they are located in the United States, and up to 21 business days if they are outside of the United States.
CLUBS: SUPER OPEN HOUSE MONTH
October 1, 2018
Division C Area Director Monthly Call
October 5, 2018 @ 6:00 pm - 7:00 pm
District Executive Committee Call
October 22, 2018 @ 8:00 pm - 10:00 pm